Board Minutes Approved 06/03/04
Minutes
May 13, 2004
 
Present: Frisbie, Bardizbanian, French, Steiner, Hughes, Sullivan, Young, Passalacqua, King, Justus, Capozzo, Sottana
 
Guest: Gary Glenn
 
The meeting commenced at 6:30 p.m.
 
Board Minutes of April 8, 2004
Bardizbanian motioned to approve, French seconded.  The motion carried.
 
Special Board Minutes of May 5, 2004
Young motioned to approve, King seconded.  The motion carried.
 
Phase 2 Prepayment Penalty
A meeting was held with The Mason McDuffie Company at Lavezzo's office on May 10, 2004. After a lengthy discussion, there will not be a removal or reduction to the penalty fee on the Phase 2 loan.
Lavezzo has reviewed the loan documents for Phase 2, which Frisbie signed after the prepayment penalty meeting.  Closing costs will come from C.I.F.
 
Treasurer's Report
The Treasurer's report was accepted.
Bardizbanian requested that the Finance Committee review the list of C.I.F. approvals and expenditures.
 
Tennis Department
Due to issues within the tennis committee, the Executive Committee appointed a sub-committee of past presidents to investigate the situation and make a recommendation to the Board.
 
Committee
Green: Kirby markers have been installed on six tees.  Electricity for the well will be installed soon.  The well is anticipated to be in use during the month of May.  Justus will discuss with Story whether or not a fertilizing procedure needs to be in place.
Golf: The committee would like a phone on the 9th tee.  This will provide contact to the Pro Shop and Terrace buildings.  Story is reviewing the best way to install a phone.
House: At the request of a few lady card players, the committee is looking into installing a ceiling fan in the ladies card room.
Membership: The committee has developed a Welcoming Interview form.  This form will assist in compiling information on what attracts prospective members to GVCC.  The Marin CC webmaster will be giving a presentation to the committee on website designs.  The committee will make a recommendation to the Board.  Frisbie requested that the website information first be presented to management.  Frisbie complimented the committee on the Welcoming Interview form.  The committee is preparing a presentation of all of the programs that they have in progress.
F&B: The committee is pleased with event attendance.
Pool & Fitness: Frisbie complimented the committee on the opening of the fitness facility.  French recommended a formal thank you to Mr. Bob Williams be placed in the KEY, as well as sending a thank you letter, including a complimentary dinner in the Oakroom.
 
Club Tournaments
French requested that buffet dining be available during Club tournaments to speed the process of food service as all participants arrive to eat at the same time.
 
Membership Sales & Notations
Prospective Members: Lawrence & Constance Locher and Thomas & Florentina Armstrong.  Bardizbanian motioned to approve, Sullivan seconded.  The motion carried.
 
Old & New Business
Club Roster: A notation will be placed in the KEY to inform members of the intended use of the membership roster.  It is not to be used as a mailing list, but as a personal social list.
Cordelia Fire Protection District Request:   Requesting to widen a section over the drainage ditch behind #1 green by 10 feet, and then return it to golf path size.  The widening of this section would be for emergency use only.  It would allow Scot Court to be used as an emergency egress from the Highlands.  The Board forwarded this request to the Green Committee.
Handicap Regulations: Frisbie requested Young to research our handicap regulations to assure that we are in compliance.
 
The meeting adjourned at 8:00 p.m.
 
Respectfully Submitted,
Jeff Wilson, Secretary